Every contract, rate card, and invoice —
governed, auditable, and ready to export.
Effigate gives finance teams a fully governed billing engine where contracts, rate cards, time records, and invoices are connected, versioned, and audit-ready — without manual reconciliation.
Eliminate the revenue leakage caused by manual billing processes
Finance teams in service businesses spend too much time reconciling timesheets, chasing approvals, and resolving invoice disputes. Effigate automates the billing pipeline from contract to payment.
Manual billing reconciliation
Finance teams manually cross-reference time records against contracts to produce invoices — a slow, error-prone process that delays revenue collection.
Rate card errors
Stale or incorrectly applied rate cards create billing disputes that damage client relationships and require costly rework.
No audit trail
Without a governed audit trail, finance teams cannot demonstrate billing accuracy during client disputes or compliance reviews.
Invoice disputes
Clients dispute invoices when they cannot see the underlying time records, rate conditions, and contract terms that generated each line item.
One billing engine for every contract type
Effigate supports Fixed Price, Hourly, Bucket-Based, and Scope-Based contracts — each with its own billing logic, rate card application, and invoice generation rules. Finance teams configure the billing rules once and the engine applies them automatically to every time record.
- Fixed Price contracts bill against agreed milestones and deliverable sign-off
- Hourly contracts apply rate card conditions to time records automatically
- Bucket-Based contracts track hour consumption against the purchased bucket with burn forecasts
- Scope-Based contracts bill against agreed deliverables and retrospective approvals
- Rate cards are frozen at contract activation to protect billing integrity across the contract lifecycle
Audit-ready invoices generated from verified time records
Every invoice in Effigate is generated from time records that have been logged, approved, and locked. Invoice line items trace back to specific tasks, tickets, and rate conditions — giving clients full transparency and finance teams a defensible audit trail.
- Invoice line items automatically populated from locked, approved time records
- Rate conditions applied per job type, support level, and time-of-day classification
- SLA breach deductions included as line items with structured evidence records
- Invoices are immutable once issued — preventing post-issue tampering
- PDF export with client-branded templates ready for distribution
Outcome
Zero billing disputes
Invoice Total
£18,400
Rate cards versioned, frozen, and enforced at contract level
Rate card disputes are almost always caused by rates that were changed after contract activation, or applied inconsistently across job types. Effigate prevents both: rate cards are versioned, frozen at activation, and enforced automatically on every billable record.
- Rate cards define rates per job type, support level, and time condition (standard, overtime, weekend)
- Rate cards are frozen at contract activation — changes after activation do not affect live contracts
- Multiple rate cards can co-exist for different contract types and client tiers
- Audit log records every rate card change with timestamp and authorised user
- Items in use by active contracts cannot be deleted, protecting historical billing records
Billing Conditions
Questions from finance teams
Effigate supports Fixed Price, Hourly, Bucket-Based, and Scope-Based contracts, each with its own billing logic. Time records are applied against the appropriate contract type automatically, and rate card conditions (standard, overtime, weekend) are evaluated per time entry before invoice generation.
Yes. Every invoice line item traces back to a specific approved time record, rate card entry, and contract clause. Invoices are immutable once issued, and the full audit trail — including who approved time records and when — is preserved permanently.
When an SLA breach occurs, Effigate creates a structured evidence record with the breach details, timestamp, and applicable deduction. The billing engine includes this as a deduction line item in the next invoice cycle — no manual calculation or credit note creation required.
Rate cards are frozen at the moment of contract activation. Any subsequent changes to the rate card configuration do not affect already-activated contracts, ensuring the billing rates match what was agreed with the client at contract inception.
Give your finance team a billing engine they can trust
14-day free trial. No credit card required. Full platform access from day one.